University Archives 

Disposal of Transitory Records

​

Review and dispose of transitory records regularly to ensure efficient use of office space and to reduce maintenance cost. For ease of access and arrangement for destruction, you may file transitory records separately from other records that must be retained for a specified period of time.

​

Note

Disposal of records is the basic choice between confidential or non-confidential destruction methods. For advice on the disposal and destruction of paper and other media please contact us at hkua@hku.hk

 

The context of the records is important. Exercise judgment to determine if any of the transitory records may need to be retained for a longer period of time.

For example:

• Drafts and working papers (including preliminary ones) for contracts and agreements of a considerable value may need to be retained

• A convenience copy of a document with handwritten notes containing substantive information is no longer a transitory record but a new University record that needs to be kept